K-Pay is a cloud-based, fully integrated payroll management system that has been
developed for Small & Medium Enterprises (SMEs).
You can use it to run your payroll whether you are a company with less than
10 employees or a multi-national organization consisting of over 100 members
The Online platform allows you to access, share & alter your data & run your
Payroll operations from anywhere & at any time while using any telecommunication
device such as your tablet, smart phone or laptop.
K-Pay has been engineered to generate comprehensive reports & statements
for both internal & external usage all at the click of a button.
With our K-Pay payroll system, paying your employees has never been easier.
Employee HR Bio-data
The Employee Database is flexible to accommodate critical & enormous information such as personal details, contacts details &
next of kin contact persons, academic & professional qualifications & much more.
Payroll Generation The system is programmed to automate the payroll process using the employee data recorded on appointment. Generate all payslips at the click of a button & download all manner of reports & statements. Statutory deductions like PAYE, NSSF, NHIF & NHDF included.
Time & Attendance Management The Software has the mechanism to track & compute each employee’s working hours. This can be recorded either on a daily basis or in terms of the total number of days worked.
Leave Management K-Pay automates the leave application procedure by enabling an employee to apply for leave directly from their portal hence, reducing paperwork. Management officials can also generate quick reports on leave status of their staff. Inventory Management The Payroll tracks all item issues to employees that are recorded. The period & state of the equipment is also monitored thereby saving on costs of maintenance & repairs.
We are always available through site visits, telephone calls, email & even Tele-conferencing apps like Zoom, Cisco Webex & Teamviewer.
The system is accessible over a web browser like Chrome or Firefox or Opera. You can login & monitor your firm from anywhere worldwide.
The Software is light & compressed enough to be accessed from any mobile or tablet device with a working internet connection.
K-PAY has multiple Access Control & Security Mechanisms to prevent Unauthorized Access, Data Theft, Data Manipulation By Staff etc ensuring your payroll data is secure & verified.
Reports required by KRA, NSSF, NHIF, NHDF & NITA. These include P9, P10/P10A, NSSF & NHIF Byproduct Files, NHDF contributions & NITA compliance forms.
The system is integrated with a state of the art audit trail logger that tracks & logs all operations within the software including logins, report generations, transactions & any alterations.
With K-Pay you no longer have to worry about the hassle of printing payrolls & payslips, all you need to do is click on the print button or send the generated payslips via email.
It's optimized to handle infinite numbers of benefits & earnings within a period of time. This means taxable & Non-taxable Allowances & Deductions are captured infinitely.
Make huge savings in your company's operations budget with this system. We have captured all modules in a typical HR department thereby reducing the paperwork required.
|Monthly Taxable Pay (Ksh)||Annual Taxable Pay (Ksh)||Rate of Tax (%)|
|Up to 24,000||Up to 288,000||10|
|24,001 - 40,667||288,001 - 488,000||15|
|40,668 - 57,333||488,001 - 688,000||20|
|Above 57,333||Above 688,000||25|
|Item||Monthly Limit (Ksh)||Annual Limit (Ksh)||Effective Date|
|Allowable Hospital Contribution||8,000||96,000||1st July 2018|
|Affordable Housing Relief||9,000||108,000||1st July 2018|
|Allowable Owner Occupier Interest||25,000||300,000||1st January 2017|
|Allowable Pension Fund Contribution||20,000||240,000||1st January 2006|
|Disability Exemption||150,000||1,800,000||10th March 2010|
|Insurance Relief||5,000||60,000||1st January 2007|
|Personal Relief||2,400||28,800||25th April 2020|
|Up to 5,999||150|
|6,000 - 7,999||300||40,000 - 44,999||1000|
|8,000 - 11,999||400||45,000 - 49,999||1100|
|12,000 - 14,999||500||50,000 - 59,999||1200|
|15,000 - 19,999||600||60,000 - 69,999||1300|
|20,000 - 24,999||750||70,000 - 79,999||1400|
|25,000 - 29,999||850||80,000 - 89,999||1500|
|30,000 - 34,999||900||90,000 - 99,999||1600|
|35,000 - 39,999||950||100,000 & above||1700|
|Employee Earnings||Pensionable Earnings||Tier I Pensionable Earnings||Tier I Employee Deduction||Tier I Employer Contribution||Tier I Total Contribution|
|Tier II Pensionable Earnings||Tier II Employee Deduction||Tier II Employer Contribution||Tier II Total Contribution||Total Pension Contribution|