Saccotek Matatu Management Software
The Best Cloud Management Information Software (MIS) For Your Matatu SACCO.
We can all acknowledge that the Matatu sector has undoubtedly been an essential driver of Kenya's economy since the heydays of
the first Kenyan government.
The Matatu Industry which plays a pivotal role in Public Transport in Nairobi city is generally characterized by a
lot of chaos. These include issues such as poor management of the vehicles, reckless driving &
unreliable service provision.
PSV Matatu Owners have also been serial victims of rogue operators who do not submit their
full revenues thus greatly reducing their profit margins thus escalating their business running costs.
This is where Saccotek PSV Matatu Sacco Software comes in.
We have designed & formulated a custom software solution for all PSV Matatu Saccos that will solve the challenges
that they face on a daily routine operations.
We aspire to make a lasting impact on this explosive industry that generates close to Ksh 300 Billion in revenue
annually & also employs over 1.5 million Kenyans both formally & informally.
Saccotek PSV Matatu Modules
A software architecture is the conceptual model that defines the structure, behavior & more views of a software. Here is ours.
PSV VEHICLE MANAGEMENT MODULE
The vehicle management module allows you to add an unlimited number of motor vehicles with a tagging feature to assign it
to its respective owner and crew i.e. driver and conductor.
This enables the system to record member contributions based on vehicle deposits. Comprehensive reports are
available and can be used to draw comparisons on which vehicle is more productive and also can assist in deciding
disciplinary matters.
If the Sacco has a strict mandatory amount required to be contributed on a daily or monthly basis, the system
will tabulate balances accrued and report dynamically at the touch of a button.
The module may also facilitate the payment of salaries to drivers, conductors, route marshals and mechanics.
In case your Sacco operates a Parcel Delivery Service, Saccotek PSV Matatu Software will have the
capacity to integrate such transactions inclusive of tracking & accurate pricing estimations.
The module also allows provides an easy mode of payment for insurance fees or loans associated to specific motor
vehicles for example in case of accidents or routine maintenance costs.
Finally, using Saccotek PSV Matatu software, you will easily have access to financial reports & statements
that deal with accounts such as daily administrative fees, operation fees, goodwill fees & even welfare accounts.
MEMBERS PERSONAL ACCOUNTS (MPA)
This module caters for all matters pertaining to Customer Relationship Management (CRM) & Know Your Customer
(KYC) protocols.
It can be configured to replicate your physical new member registration form.
The default form captures mandatory fields
such as Full names, Date of birth, ID/Passport number, Phone numbers, Email address, Occupation, Residence, Next of kin & Beneficiaries.
The software can handle membership registration in terms of individuals, groups or business entities. Moreover, members can be enlisted into groups within the Sacco & borrow loans or make benevolent contributions as one unit.
The data captured in this module can be analyzed & interpreted to generate various socio-economic studies & reports so as to aid the Sacco in understanding their members better.
LOAN MANAGEMENT MODULE
The modules centers on four pillars; Loan Application, Appraisal, Disbursement & Amortization.
The software can be customized to replicate your current loan application process. You can easily configure important
aspects of the loan settings such as;
- maximum & minimum number of guarantors
- maximum savings factor
- maximum loan repayment period
- the duration new member should wait to qualify for a loan
- flat or time based interest rate computation
- loan processing fees as a range
- percentage or flat amount
- loan insurance fees as a range
- percentage
- flat amount or even as the formula provided by the CIC Insurance Group.
Some of the critical modules worth a mention include: Loan Refinancing, Loan Top-up, Loan Rescheduling, Loan Bridging,
Loan Interest Freeze, Loan Interest Waiver, Loan Repossession, Loan Write-Off & Chattels Registration.
Reports in this module include
- Loan Portfolio
- Loans Ageing Reports
- Non Performing Loan Reports
- Risk Classifications Reports (SASRA, 2D)
- Sectoral Loan Classifications
- Return on Investments (SASRA, 2E)
- Insider Lending & Performance
- Liquidity Statement of Returns (SASRA, 2B)
- Capital Adequacy Reports (SASRA, 2A)
- Financial Position Statements (SASRA, 2G)
- Comprehensive Income Statements (SASRA, 2F)
- Other Disclosures Statement
- Statement of Deposits Returns (SASRA, 2C)
- Loan Ledger Card
- Loan Arrears Report
- Loans to Members Report (SASRA, 2H)
MOBILE LOANS DISPENSATION
Saccotek has an instant mobile loan dispensation feature that is implemented via the M-pesa Business-to-Consumer (B2C)
mechanism.
This happens in real-time basis.
All you need to do is set up parameters that the software will verify before declaring the qualifications of a member’s
loan request.
Once the amount qualified is verified, the software links to the M-pesa portal automatically to check on the available
balance before dispensing the loan amount to the members’ phone number instantly.
This feature can be accessed either through a USSD platform or the online members portal.
This kind of innovation serves to promote compliance among members so as to ensure they qualify for higher amounts of
this mobile loan.
BANK & M-PESA INTEGRATION
The Sacco Software has the capacity for integration with a number of banks such as Co-operative Bank, Equity Bank,
Family Bank, KCB, DTB & M-Pesa.
This allows seamless communication between the financial institutions & the Co-operative at no extra fee.
The software will receive debit notifications whenever members make payments to the Sacco
irrespective of the channel they use.
This in turn reduces the need to manually post transactions because the data is
automatically dispensed within the software.
This kind of transactions promote transparency & accuracy of the
transactional data from members. It also serves to ease up on the laborious tasks of banking reconciliation.
CASH BOOK & GENERAL LEDGER MODULE
The Cash book captures all Accounts Receivables & Accounts Payables like Shares & Savings Contributions, Loan
Disbursements & Repayments, Incomes & Expenses etc.
The software enables faster adaptation of these transactions into the financial platform with the integration of Banks &
M-Pesa notifications to ensure synchronization of information & fasttrack data processing.
The General Ledger is composed of financial reports that are necessary in the day to day running of Saccos.
These reports are SASRA compliant.
Therefore, submission of vital documentation to the regulator will be easy & automated.
You get unfettered access to reports such as Ageing reports for Creditors & Debtors, Balance Sheet, Cash Flow,
GL Journals Trial Balance, Profit & Loss Statement among others.
ONLINE MEMBERS PORTAL
Saccotek Sacco software has an integrated mobile friendly member portal that is accessible on any mobile device with a working
internet connection.
Your members will be able to log in to the portal whereby they can access information such as account &
loan statements, current balances of their savings, loans or any other accounts held with the Sacco.
The Sacco may also post announcements & notices on this portal so as to reach their members in good time.
Members can also post enquiries, complaints & other types of feedback for quick resolution by the Sacco officials.
Another new option that is available for your Sacco on this online mobile portal platform is the Automated Share Certificate
Generator.
This feature generates a share certificate with genuine signature specimens of the management officials.
This certificate when printed on demand, can be used as proof of membership of the Sacco.
BULK SMS SERVICES
Bulk SMS services are integral to the software as a mode of communication & alert notification.
We have partnered with an International Service Provider (ISP) to help us provide the best services to our clientele.
For this, we recommend the purchase of a Sender ID that will be used as the title for any sms sent to members by the software.
This will promote the authenticity of the communication channel to members.
Sender IDs are sourced for all networks that you intend to send messages to.
For example, you will be at liberty to choose whether you want to purchase one for Safaricom, Airtel or Telkom.
Each of these have a one-off fee of Kshs 10,000.
The only other cost involved in this services is the purchase of SMS bundles which can cost anywhere between Kshs 0.4 to 0.8
dependent on the number of SMS purchased.
SOFTWARE SECURITY
Our software products are equipped with state of the art access controls mechanisms. Access must be limited to authorized
users via a secure authentication process.
Each user must have a unique username, & the sharing of accounts must not be
allowed. System administrators should have a separate admin account to perform any administration tasks.
Access to our products
must be password protected. Such protection shall include but not be limited to the secure & state of the art password
policy; an automatic session logoff after a certain amount of idle time; lock out in case of multiple failed login attempts;
Safe & reliable password reset process; change of passwords at least every 90 calendar days. Passwords shall always be
stored & transmitted in a secure way, e.g. by encryption, hashing or discrete channels.
DATA SECURITY
You can rest assured that all data servers containing or processing your data must be located in a secure data
center/online/offline server, to which access is restricted.
We always implement a backup policy that ensures system & data recovery for at least 30 days backwards.
Our primary mandate is to commit to protect all your data by protecting the software using Secure Socket Layer (SSL).
We
will also strive to ensure that data is secured by means of multi-layer encryption services & packages such as AES Encryption,
SHA256 among others.
Kangai Technologies shall provide secure & certified data hosting while it’s in transit & at rest.
We shall deliver this by using at least eight cloud server storage options available to us for purposes of online hosting &
data storage.
SOFTWARE SUPPORT & MAINTENANCE
We offer a complimentary support package to our clients that consist of 12 months free support from the day of purchase.
We also conduct follow-ups via physical site visits, Cisco Webex, Skype & Zoom sessions & telephone calls periodically to
ensure the smooth running of the software.
Customizations & Upgrades are based on the severity of the project & can be tabulated on request.
We also use 3rd party applications such as AnyDesk & TeamViewer to provide exquisite, fast & real-time support services.
We also offer Software training to users free of charge & on successful completion, we issue a certificate to the software users.
Why Choose Saccotek?
Here is why we think our Saccotek Software is the Best Sacco Management Software for your Sacco.
Encryption & Security
Our software deploys an Advanced Data Encryption Algorithm tool that promotes fool-proof Data Protection & enables Data Integrity.
Comprehensive Reports
The software is integrated with numerous statutory reports & financial statements that are all exportable to Word, Excel or PDF.
IFRS 9 Compliance
IFRS 9 directs how a Sacco classifies & measures financial assets, financial liabilities & contracts to buy or sell non-financial items.
Financial Accounting
The software has a Maker-Checker workflow meaning that for each transaction, at least two individuals are necessary for its completion.
Automated Notifications
The software can send automated reminders for AGM alerts, payment notifications, late payment reminders or any other relevant communication.
Unlimited Access
Our software has no limitations on the number of users who can access the platform or number of loan & savings products that can be transacted.
Frequently Asked Questions
Curious about Kangai Technologies? Ask us anything about our brand, projects, & get factual responses.
Thus, we host our software products on our dedicated cloud servers to enable seamless access & connectivity from anywhere in the world.
Pricing is based on factors such as; number of users, physical location & the scope of data.
We also have two models of payment; One-off & subscription models.
In the One-off model, the software is sold at an agreed fee & the software license is transferred to the client as a deed of full ownership.
In the Subscription model, the client will make payments in a monthly, quarterly or annual basis to be granted with a license to use the software product.
This letter will then get submitted to your bank or mobile money paybill provider, who shall then contact our team to initiate the integration process.
For M-Pesa Paybill integration, the whole cycle takes about 3 - 7 working days. For banks, which are a bit bureaucratic with this process, it can take anything from 14 - 45 working days.
You can also setup automated SMS notifications to be sent to your clients once payments are received, annual general meetings (AGM) alerts, reminders & warnings.
This feature reduces operation costs such as new cheque book fees, traveling costs for signatories & also the timeline it takes for loans to get disbursed.
All costs are broken down into modules like training costs, integration costs, support & maintenance charges, bulk SMS costs e.t.c
Our software products can be configured into USSD formats for usage by feature phones & old model mobile phones with limited or no internet connectivity.
All you need to do is contact us & let us setup an ideal solution for your company.
We also conduct follow ups via site visits, Skype sessions & telephone calls periodically to ensure the smooth running of the software.
Customizations & upgrades are based on the severity of the project & can be tabulated on request.
We offer Software Training to users free of charge & on successful completion issue a certificate to the software users.
This means it can run on any web browser, on any computer or smartphone with a reliable internet connection.
We also install military grade Secure Socket Layers (SSL) certificates that ensures the data transmitted between our servers & your web server is encrypted, making it more difficult for hackers to decipher.
Contact Us
Dul Dul Phase I Business Park, Ground Floor, Mombasa Road
info (at) kangai.co.ke
+254 737 283 113
