Kangai ERP is a customizable system product optimized for organizations to assist in the daily operations in their business
This can include activities such as business intelligence, business analytics, compliance & risk assessment, financial accounting, human resource & supply chain management.
Our ERP system has been developed with a centralized data repository as the core foundation on its work-flow & engineering.
This means everything that is input into its database is unique & serialized.
This will ensure the sharing & transmission of the same data across multiple system users who belong to different departments within the same organization without any fear of duplication.
Using this schema, the system can accurately organize, process & generate a variety of reports & statements all at the click of a button.
BILLING MANAGEMENT MODULE
The Finance & Accounts department is one of the most crucial departments in an enterprise. It is precisely for this reason
organizations often commence their automation journey from this department.
Kangai ERP enables organizations to effectively automate & manage the billing department. The ERP system effectively cuts down duplication of labour.
Other Critical Features include;
- Multiple companies
- User defined chart of accounts
- Unlimited account groups & ledgers
- Unlimited cost/ profit centers
- Bill by bill documents & allocations
- Fixed asset ledgers
- General ledgers
- Accounts receivable
- Accounts payable
- credit limit management
- Accounting sales & credit notes
- Accounting purchase & debit notes
- Contra entries
- Accounting journals
- Bank reconciliation
- Audit trail
- User defined ageing summary
- Cost center-wise trial balance, profit & loss
- VAT Input & VAT Output reports
- Budgets & controls
INVENTORY MANAGEMENT MODULE
Our inventory module gives you unlimited control over your stock. The system provides both summary management reports as well as detailed operational reports, all customizable per user.
You can include service & physical items which can be flagged as non-commissionable. You can use inventory groups to sort &
filter inventory items.
You can define costing method per inventory item such as average, latest or manual costs gives you the power of increased flexibility to manage inventory within your business.
A vital module within the module is the Production costs module. This is used to set aside the costs of production of each
individual product against the profit generated.
This module produces a report outlining the products that are fast moving, products that are not breaking even & products that are not feasible to continue production/selling.
PROCUREMENT MANAGEMENT MODULE
The module in Kangai ERP easily adapts to organizational document flow.
Procurement requests can be processed by stores based on current stock levels of based on orders or it may be triggered by Purchase Planning module based on the combination of demand forecast, production planning or new orders.
The procurement document workflow can also be linked across modules to Internal Order Processing to ensure complete Supply Chain Management.
The Special Features in this module are;
- Full supplier profile management
- Supplier wise purchase price lists
- Over the screen price variation notification
- Automatic inventory and accounting effect
- Landed cost calculation module
- Document approval flow management
- User defined document print customizations
- Premature purchase order closing
- Purchase requisition
- Quotation comparison
- Purchase order
- Goods receipt note
- Purchase invoice
- Goods return note
- Purchase return debit note
BANK & M-PESA INTEGRATION
The Kangai ERP System has the capacity for integration with a number of banking systems such as Co-operative Bank, Equity Bank,
Family Bank, KCB, DTB & M-Pesa.
This allows seamless communication between the financial institutions & the company at no extra fee.
The system will receive debit notifications whenever members make payments to the company irrespective of the channel they use.
This in turn reduces the need to manually post transactions because the data is automatically dispensed within the system.
This kind of transactions promote transparency & accuracy of the transactional data from clients. It also serves to ease up on the laborious tasks of banking reconciliation.
CASH BOOK & GENERAL LEDGER MODULE
The Cash book captures all Accounts Receivables & Accounts Payables like Shares & Savings Contributions, Loan
Repayments, Incomes & Expenses etc.
The system enables faster adaptation of these transactions into the financial platform with the integration of Banks & M-Pesa notifications to ensure synchronization of information & fasttrack data processing.
The General Ledger is composed of financial reports that are necessary in the day to day running of business firms.
Therefore, submission of vital documentation to the regulators will be easy & automated.
You get unfettered access to reports such as Ageing reports for Creditors & Debtors, Balance Sheet, Cash Flow, GL Journals Trial Balance, Profit & Loss Statement among others.
HUMAN RESOURCE MODULE
The system track employees’ performance and attendance as reported by the payroll clerks or hardware components like biometric access system.
HRM /Payroll system works with both small & large numbers of employees. The system allow dynamic computation of salaries; dynamic addition of deductions & allowances, non-cash benefits among others.
Among modules supported by HRM/Payroll system include:
- Employee Registration and Online Portal
- Roles and Assignment
- Time Management, Checklist and Working days
- Leave Management
- Disciplinary Cases
- Deductions and Allowances
- Item Issue
- Payroll Processing
- Reporting Module
BULK SMS SERVICES
Bulk SMS services are integral to the system as a mode of communication & alert notification.
We have partnered with an International Service Provider (ISP) to help us provide the best services to our clientele.
For this, we recommend the purchase of a Sender ID that will be used as the title for any sms sent to members by the system.
This will promote the authenticity of the communication channel to members.
Sender IDs are sourced for all networks that you intend to send messages to.
For example, you will be at liberty to choose whether you want to purchase one for Safaricom, Airtel or Telkom.
Each of these have a one-off fee of Kshs 10,000.
The only other cost involved in this services is the purchase of SMS bundles which can cost anywhere between Kshs 0.4 to 0.8 dependent on the number of SMS purchased.
Our software products are equipped with state of the art access controls mechanisms. Access must be limited to authorized
users via a secure authentication process.
Each user must have a unique username, & the sharing of accounts must not be allowed. System administrators should have a separate admin account to perform any administration tasks.
Access to our products must be password protected. Such protection shall include but not be limited to the secure & state of the art password policy; an automatic session logoff after a certain amount of idle time; lock out in case of multiple failed login attempts;
Safe & reliable password reset process; change of passwords at least every 90 calendar days. Passwords shall always be stored & transmitted in a secure way, e.g. by encryption, hashing or discrete channels.
You can rest assured that all data servers containing or processing your data must be located in a secure data
center/online/offline server, to which access is restricted.
We always implement a backup policy that ensures system & data recovery for at least 30 days backwards. Our primary mandate is to commit to protect all your data by protecting the software using Secure Socket Layer (SSL).
We will also strive to ensure that data is secured by means of multi-layer encryption services & packages such as AES Encryption, SHA256 among others.
Kangai Technologies shall provide secure & certified data hosting while it’s in transit & at rest. We shall deliver this by using at least eight cloud server storage options available to us for purposes of online hosting & data storage.
SOFTWARE SUPPORT & MAINTENANCE
We offer a complimentary support package to our clients that consist of 12 months free support from the day of purchase.
We also conduct follow-ups via physical site visits, Cisco Webex, Skype & Zoom sessions & telephone calls periodically to ensure the smooth running of the system.
Customizations & Upgrades are based on the severity of the project & can be tabulated on request.
We also use 3rd party applications such as AnyDesk & TeamViewer to provide exquisite, fast & real-time support services.
We also offer System training to users free of charge & on successful completion, we issue a certificate to the system users.
Our system deploys an Advanced Data Encryption Algorithm tool that promotes fool-proof Data Protection & enables Data Integrity.
The system is integrated with numerous statutory reports & financial statements that are all exportable to Word, Excel or PDF.
The system checks on data like Inventory pilferage, Data Manipulation by staff & Automatic alerts for Re-stocking critical goods.
The system has a Maker-Checker workflow meaning that for each transaction, at least two individuals are necessary for its completion.
The system can send automated reminders for stock status, expiry alerts, payment notifications, late payment reminders or any other relevant communication.
Our system has no limitations on the number of users who can access the platform or number of products or services and items that can be transacted.
Thus, we host our system products on our dedicated cloud servers to enable seamless access & connectivity from anywhere in the world.
Pricing is based on factors such as; number of users, physical location & the scope of data.
We also have two models of payment; One-off & subscription models.
In the One-off model, the system is sold at an agreed fee & the system license is transferred to the client as a deed of full ownership.
In the Subscription model, the client will make payments in a monthly, quarterly or annual basis to be granted with a license to use the system product.
This letter will then get submitted to your bank or mobile money paybill provider, who shall then contact our team to initiate the integration process.
For M-Pesa Paybill integration, the whole cycle takes about 3 - 7 working days. For banks, which are a bit bureaucratic with this process, it can take anything from 14 - 45 working days.
You can also setup automated SMS notifications to be sent to your clients once payments are received, annual general meetings (AGM) alerts, reminders & warnings.
This feature reduces operation costs such as new cheque book fees, traveling costs for signatories & also the timeline it takes for loans to get disbursed.
All costs are broken down into modules like training costs, integration costs, support & maintenance charges, bulk SMS costs e.t.c
Our system products can be configured into USSD formats for usage by feature phones & old model mobile phones with limited or no internet connectivity.
All you need to do is contact us & let us setup an ideal solution for your company.
We also conduct follow ups via site visits, Skype sessions & telephone calls periodically to ensure the smooth running of the system.
Customizations & upgrades are based on the severity of the project & can be tabulated on request.
We offer System Training to users free of charge & on successful completion issue a certificate to the system users.
This means it can run on any web browser, on any computer or smartphone with a reliable internet connection.
We also install military grade Secure Socket Layers (SSL) certificates that ensures the data transmitted between our servers & your web server is encrypted, making it more difficult for hackers to decipher.
Monarch House, 1st Floor, Thika Road, Adjacent To USIU
info (at) kangai.co.ke
+254 737 283 113