Rent Master is a Rent system solution that has been designed to revolutionize the Real Estate industry.
The system runs on a web-based platform. It's accessible from anywhere in the world via any mobile device with a working internet connection.
Rent Master Property Management System can be implemented in Airbnbs, residential associations, gated communities, affordable housing units, serviced apartments, & student hostels.
The system provides a comprehensive integrated sales & accounting solution for managers, owners, investors or
agents to manage their operations &property assets with ease &efficiency.
Rent Master is scalable for all sizes of business, select the components that meet your current needs. Whether you are managing 4 or 20,000 properties, handling it all can become overwhelming.
Rent Master simplifies the entire process.
PROPERTY MANAGEMENT MODULE
This module centers on four core principles, namely: Property Registration, Property Assignment, Property Analysis & Property Accounting.
Property Registration involves the process of registering all properties whether new or existing to the system whilst recording the critical information like landlord details, caretakers & the physical details of the property/unit.
Property Assignment involves the assigning of the units created to a tenant. Tenant details will be recorded separately with the collection of critical data like their ID numbers, phone numbers & next of kin.
Property Analysis caters for the provision of management tools that avail real-time data on the active tenants on the system. This involves periodical invoice & defaulters list. This makes it easier for the system users to single out defaulters.
Property Accounting provides you with access to dynamic reports & landlord statements regarding all the properties registered in the system. The system will then calculate all associated costs such as commissions, deposit refunds, repair costs etc.
CASH BOOK MODULE
The cash book module is tasked with the posting of receipts, payments & banking transactions.
Tenant transactions are posted to the system & they may include transactions such as rent deposits, rent payments, utility deposits, late payment fines & other types of incomes.
These payments can be done either manually or automatically via Banking or M-pesa techniques. This will ensure loads of saved time in data entry by your office staff.
Another critical feature of this module is the handling of rental income tax payments to the Kenya Revenue Authority (KRA).
Expense payments such as office rent, utility bills, repair billings & license permits can also be captured through this module.
BANK & M-PESA INTEGRATION
The Rent system has the capacity for integration with a number of banking systems such as Co-operative Bank, Equity Bank,
Family Bank, KCB, DTB & M-Pesa.
This allows seamless communication between your firm & the financial institution at no extra fee.
The system will receive debit notifications whenever tenants make payments irrespective of the channel they use.
This in turn reduces the need to manually post transactions because the data is automatically dispensed within the system.
This kind of transactions promote transparency & accuracy of the transactional data from tenants. It also serves to ease up on the laborious tasks of banking reconciliation.
GENERAL LEDGER MODULE
This module captures all Accounts Receivables & Accounts Payables like rent & deposit payments, utility payments such as
power, garbage & water bills, other incomes & expenses etc.
The system enables faster adaptation of these transactions into the financial platform with the integration of Banks & M-Pesa notifications to ensure synchronization of information & fasttrack data processing.
The General Ledger is composed of financial reports that are necessary in the day to day running of real estate agencies.
You get unfettered access to reports such as Compliance & Delinquency reports, Rent Arrears & Rent Balances reports, Landlord payment statements, tenant statements, ageing reports for Creditors & Debtors, Balance Sheet, Cash Flow, GL Journals Trial Balance, Profit & Loss Statement among others.
ONLINE TENANTS PORTAL
Rent Master Rent Management System has an integrated mobile friendly member portal that is accessible on any mobile device with
a working internet connection.
Your tenants will be able to log in to the portal whereby they can access information such as current rent balances & statements, current utility bill balances such as garbage, power & water bills.
The real estate agency may also post announcements & notices on this portal so as to reach their tenants in good time.
Tenants can also post enquiries, complaints & other types of feedback for quick resolution by the officials in charge.
They can also get duplicates of their payment receipts at all times as proof of payment.
BULK SMS SERVICES
Bulk SMS services are integral to the system as a mode of communication &alert notification.
We have partnered with an International Service Provider (ISP) to help us provide the best services to our clientele.
For this, we recommend the purchase of a Sender ID that will be used as the title for any sms sent to members by the system.
This will promote the authenticity of the communication channel to members.
Sender IDs are sourced for all networks that you intend to send messages to.
For example, you will be at liberty to choose whether you want to purchase one for Safaricom, Airtel or Telkom.
Each of these have a one-off fee of Kshs 10,000.
The only other cost involved in this services is the purchase of SMS bundles which can cost anywhere between Kshs 0.4 to 0.8 dependent on the number of SMS purchased.
Our software products are equipped with state of the art access controls mechanisms. Access must be limited to authorized
users via a secure authentication process.
Each user must have a unique username, & the sharing of accounts must not be allowed. System administrators should have a separate admin account to perform any administration tasks.
Access to our products must be password protected. Such protection shall include but not be limited to the secure & state of the art password policy; an automatic session logoff after a certain amount of idle time; lock out in case of multiple failed login attempts;
Safe & reliable password reset process; change of passwords at least every 90 calendar days. Passwords shall always be stored & transmitted in a secure way, e.g. by encryption, hashing or discrete channels.
You can rest assured that all data servers containing or processing your data must be located in a secure data
center/online/offline server, to which access is restricted.
We always implement a backup policy that ensures system & data recovery for at least 30 days backwards. Our primary mandate is to commit to protect all your data by protecting the software using Secure Socket Layer (SSL).
We will also strive to ensure that data is secured by means of multi-layer encryption services & packages such as AES Encryption, SHA256 among others.
Kangai Technologies shall provide secure & certified data hosting while it’s in transit & at rest. We shall deliver this by using at least eight cloud server storage options available to us for purposes of online hosting & data storage.
SOFTWARE SUPPORT & MAINTENANCE
We offer a complimentary support package to our clients that consist of 12 months free support from the day of purchase.
We also conduct follow-ups via physical site visits, Cisco Webex, Microsoft Teams, Skype, Zoom sessions & telephone calls periodically to ensure the smooth running of the system.
Customizations & Upgrades are based on the severity of the project & can be tabulated on request.
We also use 3rd party applications such as AnyDesk & TeamViewer to provide exquisite, fast & real-time support services.
We also offer System training to users free of charge & on successful completion, we issue a certificate to the system users.
Our system deploys an Advanced Data Encryption Algorithm tool that promotes fool-proof Data Protection & enables Data Integrity.
The system is integrated with numerous financial, landlord & tenant reports & statements that are all exportable to Word, Excel or PDF.
The system is able to maintain a comprehensive record of property billings & repairs to ensure that all issues raised are sorted in a timely manner.
The system hosts crucial documents such as tenancy agreements, suppliers & vendors agreements & landlord commission contracts.
The system can send automated reminders for rent invoices, emergency alerts, payment notifications, late payment reminders or any other relevant communication.
Our system being cloud-based, has no limitations on the number of users who can access the platform or the type of device they use to gain access to the platform.
Thus, we host our system products on our dedicated cloud servers to enable seamless access & connectivity from anywhere in the world.
Pricing is based on factors such as; number of users, physical location & the scope of data.
We also have two models of payment; One-off & subscription models.
In the One-off model, the system is sold at an agreed fee & the system license is transferred to the client as a deed of full ownership.
In the Subscription model, the client will make payments in a monthly, quarterly or annual basis to be granted with a license to use the system product.
This letter will then get submitted to your bank or mobile money paybill provider, who shall then contact our team to initiate the integration process.
For M-Pesa Paybill integration, the whole cycle takes about 3 - 7 working days. For banks, which are a bit bureaucratic with this process, it can take anything from 14 - 45 working days.
You can also setup automated SMS notifications to be sent to your clients once payments are received, annual general meetings (AGM) alerts, reminders & warnings.
This feature reduces operation costs such as new cheque book fees, traveling costs for signatories & also the timeline it takes for loans to get disbursed.
All costs are broken down into modules like training costs, integration costs, support & maintenance charges, bulk SMS costs e.t.c
Our system products can be configured into USSD formats for usage by feature phones & old model mobile phones with limited or no internet connectivity.
All you need to do is contact us & let us setup an ideal solution for your company.
We also conduct follow ups via site visits, Skype sessions & telephone calls periodically to ensure the smooth running of the system.
Customizations & upgrades are based on the severity of the project & can be tabulated on request.
We offer System Training to users free of charge & on successful completion issue a certificate to the system users.
This means it can run on any web browser, on any computer or smartphone with a reliable internet connection.
We also install military grade Secure Socket Layers (SSL) certificates that ensures the data transmitted between our servers & your web server is encrypted, making it more difficult for hackers to decipher.
Monarch House, 1st Floor, Thika Road, Adjacent To USIU
info (at) kangai.co.ke
+254 737 283 113